Guide to the Online Submission–Review System
Table of Contents
I. Introduction
Welcome to the APEX/JJAP Online Submission–Review System. Authors are encouraged to submit their manuscripts in electronic format so that they can be processed without postal delay and can therefore be published more quickly. In addition to enabling authors to submit their new papers, this system will enable them to access the referee’s report online and resubmit the reply and the revised manuscript. Thus, this system allows authors to check their review status at any time and from any location, provided they have access to the Internet. We hope that authors benefit from this system that promises easy submission and quick publication of papers.
II. File Formats
PDF is the only format acceptable in this submission system.
Notes on creating a PDF file: In order to avoid possible font errors, please embed all fonts used in the manuscript. The APEX/JJAP Online Submission–Review System does not accept any PDF files that include 2-byte characters (e.g., Japanese, Chinese, and Korean characters). Please click here for details on how to create a PDF file with all fonts embedded.
- Manuscripts prepared using LaTeX 2e (
*.tex) or MS-Word (*.doc) should be converted into PDF files before submission through the Online Submission–Review System. - All text, tables, and figures should be compiled in a single PDF file.
- Manuscripts should be prepared in single column format.
- The fonts used in your file (including those used for text and figure) should be restricted to the standard font families (e.g., Times, Helvetica, Courier, or Symbol).
III. Information Regarding the User Page
1. Registration for new users
- First-time users of the APEX/JJAP Online Submission–Review System need to register as new users. Please fill in the required details such as your password, e-mail address, and contact details.
- Click on “Register”. A new ID will be generated automatically and will be notified to you by e-mail. Please retain this e-mail at least until the completion of the review process.
2. Login
- To use the online submission service, you need to login to the user page. This creates a completely secure environment to send your manuscript to APEX/JJAP. Once you log in with your ID and password, you are directed to the user page.
- In case you forget your user ID and/or Password, please notify us at e-submit@ipap.jp.
3. User page
3.1 Top page
- Clicking on the manuscript number will direct you to the Manuscript Information Page.
- Menu Bar:
- You can change your password and correct your contact details by clicking on the “Correct User's Information” link.
- You can submit a new manuscript by clicking on the “Submit a New Manuscript” link.
- Tentative Submission Number and Manuscript Number
- When you have completed the submission procedure, a tentative submission number will be assigned to you. A manuscript number will be assigned after your submission is confirmed by the editorial office.
- Status
-
Status Description Posted Your manuscript has been posted. Reviewing Your manuscript is under the review process. Report Arrived The referee's report has arrived. Author You can resubmit your manuscript. Author to Editor Your revised manuscript has been sent to the editor. Completed The review process is complete. Withdraw Your manuscript has been withdrawn. Pending The manuscript submitted by you has failed for some reasons.
(The failure notice stating the reason(s) will be sent to you by e-mail.)
3.2 Manuscript information page
- Manuscript information
- The title, name of the author(s), section, etc., are listed in this section.
- Message
- Author(s) can use this section to send a message to the editorial office and/or the appointed editor. Further, when an author receives an e-mail with the subject “[APEX or JJAP System] You have a message-MS#:xxxxx”, he/she can view the message (this message is not a review report) from the office and/or the editor in this section.
- Action
- Depending on the status of your manuscript, one of the following buttons will be activated. Please click on the button to proceed further.
-
Status Button Function Posted Cancel this submission You can cancel the submission Author Resubmit You can resubmit your reply and the revised manuscript Pending Correct/Replace You are required to correct and/or replace the manuscript
- History
- This section allows authors to access the previous correspondence on the manuscript, such as the first manuscript, the referee's report, reply, and the revised manuscript.
IV. Manuscript Submission
1. Submit a new manuscript
- Step 1
- Login with your ID and password.
- Step 2
- Click on the “Submit a New Manuscript” button.
- Step 3
- Fill out the application form and upload the manuscript file (single PDF file only). For information regarding the manuscript file format, please refer to File formats.
- Step 4
- Check your entry and the uploaded file on the next page, and click the “Submit” button to complete your submission.
- Step 5
- Fill out the Agreement Form [APEX] [JJAP] and return it either by fax or post.
Note: The receipt will be sent by e-mail from the editorial office within a few days. If you do not receive it within a week, please notify author support at e-submit@ipap.jp.
2. Submit the revised manuscript/reply
- Step 1
- Login with your ID and password and access the relevant Manuscript Information Page. Click the “Resubmit” button.
- Step 2
- Enter your reply to the referee and message to the editor (if any), and upload the revised manuscript.
- Step 3
- Check your entry and the uploaded file on the next page, and click the “Submit” button to complete your resubmission.
3. Application form
- Classification: The manuscript should be classified by the code number of the relevant field. At least one classification number should be provided.
- Title: The title of your paper should be provided.
- Author(s): A list of all authors should be provided.
- Suggested reviewer(s): Authors are strongly encouraged to suggest several experts whom they consider particularly suited to review their paper. The editor is, of course, not constrained to select a reviewer from that list.
- Manuscript file: Upload your submission file as a single PDF file.
- Supplemental data (optional): If you wish to send any supplemental data to the editor and/or referee(s), please upload the file from this section. Supplemental data should also be a PDF file.
- Comments to editor: If you have any comments to the editor, including novelty and/or importance of this paper, please provide them in this section.
If you have any questions or need any advice, please contact author support: e-submit@ipap.jp
Last updated 2007-11-01